SolarTrak Integration
Transforming GPS Asset Tracking into Rental Profit
Gain access to precise location data, engine diagnostics, and usage hours directly within your rental software.
Combat the Cost of Inaccurate Metered Hours with SolarTrak
Many rental companies still rely on manual processes, phone calls, and after-the-fact customer reporting to manage their fleet. Billing customers based on run time is standard practice for heavy equipment, yet capturing that data accurately is often a source of friction and lost revenue. When the meter reading is taken manually upon return, it is prone to error, disputes, or even outright loss of overage revenue. This lack of verifiable, real-time usage data makes accurate invoicing nearly impossible.
The Real Risk of Equipment Theft and Misuse
Heavy equipment is a high-value target, and the rental industry faces a higher risk of theft than many others. Losing a single piece of machinery can cost tens of thousands of dollars, causing major hits to cash flow and operational downtime while waiting for replacement. Beyond theft, unauthorized use outside of contract hours or agreed-upon locations is a frequent issue that accelerates wear, requires unplanned maintenance, and exposes your business to liability concerns.
Automated Billing and Usage Capture
One of the most immediate benefits of this integration is the automation of usage-based billing. SolarTrak monitors the equipment’s engine activity and run times, sending that data directly to the rental contract inside integraRental.
- Accurate Overage Billing: The system automatically captures metered hour overages on long-term billing cycles, ensuring customers are billed for the exact time equipment is in use, which eliminates billing disputes and increases revenue accuracy.
- Usage Verification: If a customer calls off-rent but the equipment remains on-site, the software can verify if the machine was used over the weekend, allowing for accurate and fair invoicing.
Enhancing Preventative Maintenance Scheduling
Preventative Maintenance is a core feature of integraRental, and the SolarTrak data makes this function proactive instead of reactive. Instead of guessing when to schedule an oil change, the system uses real-time engine hour reports to trigger service alerts.
The software allows you to set maintenance triggers based on actual usage hours, ensuring service is performed exactly when needed. This proactive approach reduces the risk of expensive, unexpected breakdowns, extends the asset’s lifespan, and maximizes its rental availability. Service tickets are tracked efficiently within the platform, breaking free from paper files and scattered repair history.
Optimizing Dispatch and Security
Beyond maintenance and billing, GPS tracking is a powerful tool for streamlining logistics and protecting your inventory. The data feeds right into the Dispatch Management features of integraRental, creating a centralized command center for your entire operation.
Streamlining Dispatch Management
- Real-Time Routing: Dispatch teams can view all asset and vehicle locations on a map, powered by Google Maps integration, allowing them to optimize delivery and pickup routes. This capability lowers operational costs and ensures timely service, which is critical for repeat business.
- Improved ETA Communications: With real-time location visibility, staff can provide customers with precise estimated times of arrival, enhancing transparency and building trust.
Geofencing: Your Virtual Security Perimeter
Security and loss prevention are non-negotiable for equipment rental profitability. The SolarTrak integration provides peace of mind through its geofencing feature.
A geofence creates a virtual boundary around a designated area, such as a customer’s job site or your rental yard. If a SolarTrak-enabled asset moves outside of that defined area without authorization, the system immediately generates an email or text notification. This ability to take swift action minimizes the window for theft or unauthorized use, significantly increasing the chances of quick recovery.
Frequently Asked Questions
What specific data does SolarTrak feed into integraRental?
SolarTrak feeds crucial telematics data, including real-time GPS location, engine hours/metered usage, and geofence entry or exit alerts, all of which are displayed and utilized within the integraRental platform.
Is GPS tracking a standard feature or an add-on in integraRental?
The SolarTrak GPS tracking integration is a premium add-on and integrates seamlessly with the core integraRental software. It is not a baseline feature of the rental management software itself.
How does GPS tracking help with preventative maintenance?
GPS tracking systems monitor a machine’s actual run time (engine hours), allowing you to schedule maintenance based on usage thresholds rather than arbitrary calendar dates. This ensures equipment is serviced proactively, maximizing its lifespan and reducing unexpected downtime.
Can I use the GPS data for dispatching and logistics?
Yes, the real-time location data is integrated into the Dispatch Management module of integraRental, enabling staff to see the exact location of assets and delivery vehicles on a map to optimize routes for efficient delivery and pickup coordination.
How does geofencing prevent equipment theft?
Geofencing allows you to draw virtual boundaries around job sites. If the GPS-enabled equipment is moved outside of that defined area, the system immediately sends an alert, allowing you to take swift action to prevent or recover stolen assets.
Ready to Protect Your Assets and Turn Info into Profit?
Connect with our team of experts to discover how our SolarTrak integration can help you turn information - metered usage hours, asset locations, and more - into real, profitable metrics. We're here to help you find the best rental software solution and complete one-stop-shop package for your business.