QuickBooks integration

Instant Two-Way Data Management with QBO & QBD

No more manual data entry or financial guesswork. Just seamless invoicing, accurate reporting, and more time to grow your rental business.

Seamlessly Sync Accounting and Rental Operations

integraRental integrates seamlessly with QuickBooks Online and QuickBooks Desktop to deliver a complete rental solution. Customer information, invoices, and hard good inventory tracking is maintained in QuickBooks. integraRental creates invoices in QuickBooks in real time for rentals, service, and sales. There is no additional charge for this integration and it comes standard with every subscription. Installation and setup is a easy because integraRental pulls all saved customer information directly from Quickbooks.

Our software is not meant to replace QuickBooks, but designed to enhance the areas of rental management that QuickBooks is not built to support. We are proud to be an official Intuit partner since 2017.

integraRental - Official Intuit Partner Since 2017

What Our Customers are Saying...

integraRental's integration with QuickBooks has been an absolute game changer for our operation. As a multi-location equipment rental company, keeping customer invoices, payments, and inventory synced accurately is crucial and Integra nails it. The connection is smooth, reliable, and feels native to QuickBooks. What stands out most is how effortless it is to track revenue, manage deposits, and reconcile daily activity without double entry... Read More on the QuickBooks App Store

integraRental has been a game changing software for our company! It's a wonderful rental app that makes it incredibly cohesive to keep track of and dispatch our equipment. The hands on support we have received has been key in learning how to use and integrate all aspects of the software into our daily business practices. Highly recommend! Read More on the QuickBooks App Store

First of all, Integra as a company is a fantastic company to work with. The customer service is prompt and top-notch. A big difference from them to their competitors is they actually value and apply customers feedback to the software. There have been countless times that we have had an idea for a feature that the software had or something to be changed and a month or two later its in the next update... Read More on the QuickBooks App Store

We began with integraRental in May of last year and we have been extremely pleased with all aspects of the company. First off, the software itself has allowed us to streamline our operations as well as expand to new locations with relative ease. Double bookings and incomplete records are a thing of that past! Their customer service, however, is where they really do shine... Read More on the QuickBooks App Store

We started using IntegraRental the first part of 2019. We are a mobile heavy equipment rental company and needed something web based but didn't want an entire system with a new accounting system to learn and didn't want a server. We already were using quickbooks online. This is a great integration with quickbooks, and we can work anywhere. Rental business are different, and the great people with integraRental have been able to... Read More on the QuickBooks App Store

Looking for a solution to streamline our process, we decided to move forward with IntegraSoft/IntegraRental. It has been game changing for our business to track our current rentals, business transactions and integrates seamlessly with Quickbooks. The team at IntegraSoft is nothing but professional & very responsive to all our inquires. I highly recommend anyone looking to get away from a manual process to contact integraSoft... Read More on the QuickBooks App Store

Harnessing the Power & Depth of QuickBooks

Payment Flexibility - Payments received show in both QuickBooks and integraRental, regardless of where they were entered
Easy-to-Use Billing Features - Reoccurring billing features allow users to bill customers that are on-contract
Real-Time Inventory Status - Parts and products inventory management in QuickBooks updated in real time

Frequently Asked Questions

How does the integraRental QuickBooks integration eliminate the need for double-entry?

The integration creates a seamless, automatic link between your rental management system and QuickBooks. It eliminates the need for manually entering rental invoices, payments, and customer information into two separate platforms. This ensures your financial ledger is instantly updated and consistently accurate with every rental transaction, saving your staff significant time and reducing costly human errors.

What specific rental and financial data is synchronized between the two systems?

The integration synchronizes critical financial data points, including rental invoices, customer payments, credit memos, and updated customer profiles. This centralized flow ensures that revenue figures, outstanding balances, and sales taxes recorded in integraRental are precisely reflected in your QuickBooks general ledger for easy reconciliation and reporting.

Does the integration support both QuickBooks Desktop and QuickBooks Online?

Yes, premium rental software like integraRental often offers comprehensive integration support for both QuickBooks Desktop and QuickBooks Online. This allows businesses to choose the QuickBooks platform that best suits their operational needs while maintaining a full, real-time connection to their rental management workflow.

How does integrating QuickBooks with rental software improve financial reporting and accuracy?

By automating the transfer of transactional data, the integration guarantees that all revenue and cost metrics are based on a single, verified source of truth. This leads to more accurate Profit & Loss statements, easier tax preparation, and reliable data for generating depreciation and Return on Investment (ROI) reports on your rental assets.

How does integrating integraRental with an ERP system like integraERP support business growth beyond QuickBooks?

When your business outgrows the limits of QuickBooks, integrating integraRental with a full Enterprise Resource Planning (ERP) system like integraERP provides the unified platform needed for significant scalability and advanced functionality.

The integration delivers an all-in-one suite that unites your rental operations, finance, inventory, and maintenance. This enables automatic depreciation tracking to the General Ledger, real-time job costing to track profitability by project, and powerful multi-location/multi-warehouse management—all features essential for scaling large rental fleets.

Ready to Eliminate Rental Accounting Headaches?

Connect with our team of experts to discover how our equipment rental software with QuickBooks integration can make your life easier. We’re here to answer your questions, show you how it works, and help you find the best rental software solution.