Scheduling & Quoting Tool
Streamline Your Counter Operations with Rapid Quoting and Dynamic Scheduling Tools
Empower your team to generate accurate quotes in under 30 seconds while maintaining total visibility of your fleet’s availability.
Accelerate Your Rental Cycle: From Initial Inquiry to Confirmed Reservation
Accelerate Your Sales Cycle with Rapid Quoting
- 30-Second Quick Quotes: Generate a quote for a single piece of equipment in less than half a minute, perfect for high-traffic rental counters.
- Standard Project Quotes: For complex jobs, create comprehensive quotes that include delivery, pickup, installation fees, and point-of-sale items like fuel or safety gear and save it to the customer record and send it to the customer for signature to accept the quote.
- Walk-in Efficiency: Easily create quotes for existing customers or new walk-ins without navigating complex menus.
Real-Time Fleet Visibility
- 28-Day Availability View: View a dynamic 28-day calendar behind every asset search to see exactly when equipment is free.
- Forward-Looking Data: Even if a customer is unsure of their exact dates, you can look ahead multiple weeks to provide flexible options.
- Asset Status Tracking: Instantly see how many units of a specific type are available for rent at any given time.
Secure Your Revenue with Digital Signatures
- Click-to-Send Signatures: Send quotes directly to a customer’s email for instant digital signature.
- Payment & Deposits: Request credit cards on file or prepayments alongside a signature to solidify a reservation.
- Lifecycle Tracking: Track exactly when a signature request was sent and when it was captured, providing a clear audit trail for every agreement.
Unified Quote-to-Sale Conversion
For businesses that sell equipment as well as rent it, integraRental bridges the gap. Manage your entire sales pipeline within the same interface.
Asset Sale Quotes: Generate quotes for major asset sales just as easily as rental agreements.
One-Button Conversion: Once a customer signs their quote, convert it to a finalized sale with a single blue button.
Accounting Integration: All quote and sale data syncs with your accounting system, ensuring your financial records are always accurate.
Frequently Asked Questions
How does equipment rental software improve my quoting speed?
Equipment rental software like integraRental utilizes “Quick Quote” features that bypass lengthy data entry. By searching for an asset and a date range, staff can provide a professional quote in under 30 seconds, significantly reducing wait times for walk-in and phone customers.
Can I see equipment availability for future dates?
Yes. integraRental, our modern rental software, provides a 28-day availability view with quick access to check across multiple locations. This allows your team to see precisely which assets are booked and which are available for any day in the next month, ensuring you never overpromise on your fleet’s capacity.
Is it possible to collect digital signatures on rental quotes?
Absolutely. integraRental allows users to send a quote for signature with just a couple clicks. Customers receive an email where they can sign the agreement and even provide a credit card for tokenization, turning a simple inquiry into a secure reservation.
What happens to a quote when a customer is ready to buy the equipment?
Ready to Speed Up Your Rental Counter?
Experience integraRental’s scheduling and quoting tools and eliminate bottlenecks to help secure more deals. From 30-second quotes to automated signature tracking, we provide the efficiency your business deserves.