Integrated Purchasing and Receiving
Streamline Your Inventory Lifecycle with Integrated Purchasing and Receiving
Bridge the gap between procurement and operations to ensure your equipment is always ready for the next rental.
Simplify Your Procurement Workflow
Efficient Parts Requests for Repairs
Never let a repair stall because of a missing part. When a service technician identifies a need during a repair, they can quickly submit a parts request directly within integraRental.
- QuickBooks Integration: Create Purchase Oder (PO) with QuickBooks. Receive on QuickBooks side or within integraRental and use those parts to make the repair.
- ERP Integration: Requests flow automatically to your purchasing team in integraERP, who can then generate Purchase Orders (POs).
- Real-Time Notifications: Once the part is received, the service department is automatically notified so they can complete the repair and get the asset back into the rental fleet.
Seamless Back Order Management
For special orders or out-of-stock retail items, our back order system ensures you never miss a sale.
Automated Back Orders
Create back orders directly from a Point of Sale (POS) transaction when stock levels are insufficient.
Customer Communication
Track which customers are waiting for specific items and notify them the moment the shipment arrives.
Capturing Prepayments
Capture down payments or full payments upfront to secure the order before your team commits to the purchase.
The integraRental and SmartEquip integration automates your entire equipment lifecycle by connecting your fleet directly to the world’s leading parts and service network. By linking your shop and parts department with thousands of OEMs and suppliers, you can eliminate manual data entry, reduce parts procurement errors, and significantly decrease equipment downtime. This seamless connection ensures your technicians always have access to real-time diagrams and specific parts for your exact fleet models, pushing all purchase data directly back into your rental software.
Maximize ROI with Integrated Parts Management
Every minute an asset sits in the shop waiting for a part is a minute of lost rental revenue. integraRental’s purchasing and receiving module bridges the communication gap between your service technicians and your procurement team. By linking parts requests directly to open work orders, your staff can track the status of essential components in real-time, ensuring that equipment is repaired, received, and ready for the next customer without unnecessary delays.
This integrated approach also transforms how you handle retail inventory and consumable supplies. Instead of managing separate spreadsheets or manual tallies, your team can automate reorder points and process vendor shipments directly through the interface. This level of oversight is essential for high-volume operations, such as party & event rental businesses, where tracking small but high-turnover items like linens or specialized hardware is critical to maintaining a healthy bottom line.
Frequently Asked Questions
How does equipment rental software help with parts management?
Can I manage special orders for customers who need specific items?
Does integraRental support purchase orders for QuickBooks users?
How are technicians notified when a part arrives?
For ERP users, the system provides automated notifications. Once the purchasing team receives the item into integraERP, the service side is alerted immediately, reducing downtime and getting equipment back on the line faster.
Can I take deposits on items that are being ordered?
Ready to Optimize Your Inventory?
Stop losing time to manual data entry and fragmented workflows. Discover how integraRental’s integrated purchasing and receiving tools can increase your efficiency and keep your fleet moving.